"Unmanaged MOSS implementations can suffer from unconstrained growth of team sites and content that is not managed or updated on a regular basis.  Developing a clearly defined governance model for your MOSS solution is an absolute necessity to ensure a successful deployment.

Mauro Cardarelli

Managing Partner

Jornata

Situational Analysis

Whether IT departments retain 100% control of the provisioning, security and management of SharePoint sites or they empower business users to own as much of it as possible. Either way, the complexity surrounding site configuration and permissions usually means that resource-intensive site administration is relegated back to IT. This reality challenges scalability, governance and lifecycle management.

• Define a deployment process
• Define how changes will be tracked, catalogued and approved
• Establish guidelines for the development of site definitions and mechanisms for coordinating usage
• Determine an approval process for information policies such as expiration, compliance and auditing
• Establish and document user policies and rights policies including securing restricted areas
• Define rules for archive of sites and content including warnings and approvals

† Source: Microsoft MOSS 2007 SharePoint Governance Checklist Guide

The Solution

This "best of breed" MOSS Governance Software Solution is built on a fully Web Services-enabled composite solutions architecture comprised of Bluespring Software and Microsoft Office SharePoint Server (MOSS) 2007. It comes pre-configured with "best practice" workflows that address SharePoint site provisioning, access site control and lifecycle management. This solution set contains the use of SharePoint throughout the enterprise while simplifying administrative processes and providing scale.

Business Value

• Automation of paper processes, handoffs & approvals
• Highly scalable & flexible framework that is both rapid to deploy and agile enough to facilitate easy changes
• Easy to use data entry & task management forms that can be accessed from both Office products and "Web"
• Automated Sharepoint site creaation and provisioning
• Process-driven security that simplifies identity and access management (add, change, delete requests and approvals)
• Process-driven internal controls that manage and enforce content retention policies (archive and retrieval)
• Process-driven internal controls that manage and enforce site validation and deprovisioning policies